MWAA FAQ
Commonly asked questions from Exhibitors:
Q. Where do I ship my exhibit and/or collateral?
A. If you are an Exhibitor, use the following shipping information:
All boxes are to be shipped to the hotel address (see below) no more than 4 calendar days prior to the group’s arrival.
Boxes received prior to this date, will be subject to storage charges.
All boxes are to be shipped out of the hotel no later than 3 calendar days after the group’s departure. Boxes shipped out after this date, will be subject to storage charges.
All boxes are to be shipped to the hotel, and are to be labeled as follows:
TBD
On the labels, please ensure to include the following:
When possible, please always keep your tracking numbers with you, so it is easier to locate your boxes onsite.
A. If you are an Industry media publication, use the following shipping information:
All boxes are to be shipped to the hotel address (see below) no more than 4 calendar days prior to the group’s arrival.
Boxes received prior to this date, will be subject to storage charges.
All boxes are to be shipped out of the hotel no later than 3 calendar days after the group’s departure. Boxes shipped out after this date, will be subject to storage charges.
All boxes are to be shipped to the hotel, and are to be labeled as follows:
TBD
On the labels, please ensure to include the following:
When possible, please always keep your tracking numbers with you, so it is easier to locate your boxes onsite.
Q. Where will exhibit materials be placed?
A. When you arrive at your assigned booth or table, your display and boxes will be there. There will be a form on your table from the hotel regarding payment of your shipment. You must fill out this form. MWAA or hotel staff will collect your completed form prior to the opening reception.
Q. When will exhibits will be available for setup?
A. Exhibitor set up is TBA.
Q. What time is exhibitor tear down?
A. Exhibitors can begin to tear down their booths immediately following the closing reception, which ends at 7:00pm. Exhibitors will have until 7:30 to tear down. All shipping labels should be filled out and placed on any item that you want the hotel to ship back for you. Forms will be given prior to the end of the show to arrange for pick-up of your booth and/or boxes.
Q. Who gets the attendee list and when?
A. MWAA Sponsors will receive an attendee list prior to the conference as a part of their benefits package. This attendee list is scheduled to be sent to Sponsors on TBD.
All exhibitors will receive an attendee list no later than two weeks after the conference.
Q. How to make changes to the exhibitor’s attendees on the registration page
A. When you registered, you received a system-generated e-mail with your login name and password. Go to our website, www.midwestacquirers.com, and you will see a button near the top left under our logo in a yellow square that says “Login to My Account.” Click on those words and you will be taken to a login page. Please insert the login name and password you received in that system-generated e-mail. You will then be taken to your record. As you scroll down the page, you will see the section entitled “Attendees” and under that you will see a box “Add Registrant(s). If you click on that box, you will be able to add another attendee. Or, if you are changing the attendee already in the system, then click the “Edit” box next to their e-mail address and you can make the change in that record.
A. If you need to add or change any Options such as participating in the Golf Outing or adding electricity or internet to your record, please follow the above steps. You will see (under the Attendees section) another section entitled “Options/Additional Services” and in that section, you will see a box “Add Option(s)”. Click on that box and follow the steps.
Q. How can I secure a room under the MWAA rate for the conference?
A. TBA
If you do not find the information you need, please contact us at info@midwestacquirers.com
