2017 Exhibitor Rules & Shipping Information
NOTICE: MWAA Policies and Rules - available here.
MWAA Fintech Alley Guidelines - available here.
The MWAA Board will provide refunds to any individual or company (not Premium Sponsors) that has registered for the MWAA 2017 Conference, paid and submitted a request for refund, provided the payment and the request for refund were both received prior to close of business at 5:00 PM CT, [tbd]. The MWAA does not refund sponsorship payments to Premium Sponsors, that is, Golden Wheat and Harvest Moon Sponsors. Requests for refunds must be sent via email to Mark Dunn, MWAA Treasurer at email@example.com.
MWAA Review of Registration
MWAA staff reviews all registrations. The MWAA Board and Officers reserve the right to change or cancel the registration of any individual or company at its sole discretion to enforce the rules and policies of the MWAA.
Instructions for shipping to/from this event can be found - COMING SOON
Setup and Table Requirements
Exhibitors should arrive to be ready for booth setup from [tbd]. The exhibit hall opens at 4:00 PM ET on Tuesday.
Exhibitor teardown will be [tbd]. All shipping labels should be filled out and placed on any item that you want the hotel to ship back for you. Shipping forms will be available if needed.
Specific Rules for 8 Foot Exhibitor Table Top Displays
All exhibitors who are not premium sponsors will display their materials on an 8 foot table. (Premium Sponsors are Golden Wheat and Harvest Moon Sponsors.) 8 foot tables furnished by the MWAA are identical. They stand 30 inches high, are 96 inches wide and 30 inches deep and include a covering and skirt. All exhibitor table top displays must safely and entirely fit on this table. The display may not exceed the footprint of the table top. No part of any exhibitor display may exceed a maximum overall height of 90 inches above the table top. No exhibitor display or materials may be placed on the floor, either in front of, on the side of or behind the table. Exhibitor display power cords or wiring must hang behind the display. All exhibitor electrical connections and wiring must conform to the hotel’s local fire code. Exhibitors may NOT place materials under the table. All packaging must be stored with the hotel. Exhibitors may use a custom table skirt as long as it is in good condition and entirely covers the table top and drapes to the floor in front and on the sides. All electrical, telephone and IP connections must be ordered in advance from the MWAA exhibitor registration site. These services incur additional charges.
General Rules for Exhibitors and Their Displays
Exhibitors displays must be in good taste and must be safe. Exhibitors and their displays may not create either audio or noise that is excessively loud nor have lights, pictures or video that are objectionable. The MWAA Officers will be final arbiters of whether a display violates the MWAA exhibitor display rules. If an exhibitor or exhibitor display is found to be in violation of the rules, the exhibitor will be notified and must immediately correct the violation. Failure to do so will result in the exhibitor being banned from further participation in the MWAA conference. Registration as an exhibitor for the MWAA conference will be understood to be a exhibitor’s acceptance of these rules.
All vendors wishing to exhibit as a Premium Sponsor must apply before [tbd] and be approved by the MWAA.
Specific Rules for Exhibitor Displays as a Premium Sponsor
All exhibitor spaces for Premium Sponsors depend on the level of sponsorship. They may extend only to a height of 12 feet. The Width and Depth depend on the sponsorship level. See the charts at left. All exhibitor displays must safely and entirely fit within this space. Exhibitors may use a booth display or a table top display. The MWAA will provide up to three skirted 8’ long by 30” wide tables for each Premium Sponsor exhibitor, if needed. A draped curtain or separation will be behind each display. Golden Wheat displays must be open on 3 sides. Harvest Moon displays must be open on 2 sides or more. All exhibitor electrical connections and wiring must conform to the hotel’s local fire code. Exhibitors may NOT place materials under tables. Packaging must be stored by the hotel. Exhibitors may use a custom table skirt as long as it is in good condition and entirely covers the table top and drapes to the floor in front and on the sides. All electrical, telephone and IP connections must be ordered in advance from the MWAA exhibitor registration site. These services incur additional charges.